Budget Development Calendar

2024-2025 Budget Development Calendar

December 2023

Dec. 12 – Board of Education meeting: 

Adopt Budget Calendar: 2024-25

Foundation Aid Projections

Responsible: Superintendent and Board of Education (BOE)

Dec. 19 –

Teacher Leader team meetings to develop Needs Assessment and review projected student enrollment by area/department, grade level and building. Find instrument here.

Responsible: Superintendent, administrators, teacher leaders

January 2024

Jan. 8 and 9 – Teacher Leader and Admin Meetings to review completed Needs Assessments and projected student enrollment by area/department, grade level and building.

Responsible: Superintendent, administrators, school business official, teacher leaders

Jan. 9 – BOE Meeting

Highlights from Needs Assessments

Review education highlights from Governor’s proposed executive budget

Review of State Aid runs

Responsible: BOE and superintendent

Jan. 23 – BOE Meeting and Retreat

Governor’s Executive Budget and Waterville CSD

Responsible: BOE, superintendent, school business official

February 2024

Feb. 7 – Board of Education meeting 

• Transportation Report/Bus Purchases
• BOCES Bridges program
• Discussion of BOCES budget/programs/services
• Responsible: BOE, superintendent, school business official

Feb. 13 – Board of Education meeting

Mike Shusda, Fiscal Advisors: Long-Range Financial Plan and Tax Cap Calculation

Establish Budget parameters and goals, BOCES, Waterville CSD, BOE member

Responsible: BOE, superintendent, school business official

Feb. 27 – Board of Education meeting

Tax cap approval

Long-Range Financial Plan

Update on District’s Priorities

Responsible: Superintendent, school business official

March 2024

March 1 – Tax Levy Limit Calculation due to the Office of the State Comptroller 

Responsible: Superintendent, school business official

March 5 – Board of Education meeting

• Review revenues and expenses
• Present Instructional budget
• Responsible: BOE, superintendent, school business official

March 19 – Board of Education meeting

Present budgets for transportation, building and grounds, admin, debt

Present preliminary budget and identify the initial gap to continue all programs into the next year

Responsible: BOE, superintendent, school business official

April 2024

April 2 – Board of Education meeting:

BOCES District Superintendent and WCS BOCES Board Member to present their budget and updates

By April 1, the NYS Legislature must adopt a budget. District updates its state aid projection.

The BOE examines fund balance options to supplement revenues if needed.

BOE adopts school district budget proposal 

BOE approves election inspectors

Responsible: BOE, superintendent, school business official

April 4 – 1st Legal Notice: Notice of Budget Hearing/Election to newspapers 

Responsible: District Clerk

April 16 – Board of Education meeting:

Formal adoption of 2024-25 Budget 

Property Tax Report Card submitted

BOCES Election & Administrative Budget Vote

Responsible: BOE, superintendent, school business official

April 18 – 2nd Legal Notice: Notice of Budget Hearing/Election to newspapers 

Responsible: District Clerk

April 22 – Propositions to be on the ballot are finalized 30 days before vote.

Board candidate biographies due

Submission of petitions by BOE candidates – deadline of 30 days prior to the budget vote. Inform candidates of legal requirements for election to BOE – file sworn statements of campaign contributions and distribute informational material. First sworn statement to be filed with the District Clerk and Commissioner of Education thirty days prior to vote date.

Responsible: District Clerk

April 22 – May 14 – Mail Ballots: Clerk must mail an absentee ballot for every qualified voter who requests one. Must be mailed no earlier than 30 days or later than 7 days prior to the election

Responsible: District Clerk

April 23 – Budget notice and newsletter sent to BOCES print shop and mailed by PJ Greene 

Responsible: Superintendent, school business official, Public Information Officer

April 26 – Property Tax Report Card – Submit to SED/newspapers no later than 24 days before the vote 

Responsible: District Clerk

May 2024

May 2 – 3rd Legal Notice: Notice of Budget Hearing/Election to newspapers 

Responsible: District Clerk

May 7 – Faculty Meeting presentation – Jr/Sr High Auditorium

Budget Hearing 6 p.m. (Not less than 7 or more than 14 days prior to the vote)

Administrator Compensation Disclosure available and transmitted to SED via SAMS

Responsible: Superintendent, school business official, BOE

May 8-15 Mail School Budget Notice/Budget Newsletter – Must arrive in homes after the budget hearing but no later than 6 days prior to the budget vote 

Responsible: School business official, public information officer

May 16 – 4th Legal Notice: Notice of Budget Hearing/Election to newspapers 

Responsible: District Clerk

May 21 –

Budget Vote and Board Member Election

10 a.m. – 8 p.m.

Bud Dorr BOE Meeting room

381 Madison Street

Responsible: District Clerk

June 2024

June 10 – Last date to file with the District Clerk and Commissioner of Education final sworn statement of campaign contributions by candidates for membership on Board of Education 

Responsible: District Clerk

June 18 – Statewide budget revote day (if applicable)